Data Entry Coordinator Job Vacancy At CBRE, Sandston, VA
Sandston - Virginia - United States of America
Job Summary
To support site this individual will work alongside the clients Facility Services Manager (FSM) and Facilities Support Management Team (FMX) to develop, implement, and support initiatives, processes, and best practices to support strategic goals and drive performance metrics.
Key Responsibilities Overview
- Develop dashboards, charts and/or spreadsheets to support communication of metrics and reporting.
- Migrate data to multiple platforms to assist in creating a better overview, to reduce duplication and track current versions.
- Coordinate, support and take part in coordinator meetings, IE: Safety Committee Meetings, FMX Sync Calls, Drill and Standards Meetings.
- Support in clients Wiki page maintenance and updates I.E. Information Webpage.
- Maintain client’s assessment action items and observation tracker.
- Support document turnover process and metrics.
- Manage Facility Support Forms/Tool and program implementation as well and tracking of progress using dashboards.
- Assist with Data Centre new building handover process/site turnover checklist/first day of business checklist.
- Maintain and manage Sharepoint sites.
- Assist in managing standards implementation for site and to spearhead collaborative efforts with assisting other sites with implementation of same systems.
- Support coordination, tracking and enrolment of coordinator lead training.
- Manage Site Safety Orientation Vendor Program, IE: Book vendors, deliver presentation, record attendance, and point of contact for compliance check and training renewal.
- Manage and maintain workplace learning groups.
- Maintain training matrix with continual tracking for campus and filing of training data.
- Assign EHS trainings from Cornerstone LMS to FTE’s, contingency workers and contractors as directed.
- Establish and maintain cross-functional and positive working relationships.
- Work with highly confidential information.
- Administration Support to Fusion at FSM direction .
- Assist with other site activities as required, in conjunction with site specific scope of tasks.
Supervisory Responsibilities
No formal supervisory responsibilities in this position.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION And EXPERIENCE
High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.
5+ years’ experience in data and/or document related field is preferred.
Experience or knowledge of management systems, Maintenance planning and/or workflows activities, and working with QSHE (Quality, Safety, Health and Environment) is preferred.
CERTIFICATES and/or LICENSES
None
Communication Skills
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS And ABILITIES
Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.
Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track).
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.
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