Executive Business Administrator Job Vacancy At Microsoft United States
Profession: Administration
Role type: Individual Contributor
Employment type: Full-Time
Do you have a proven track record of accountability, reliability and a “can do” attitude? Are you looking for a role where your ability to multi-task, your high degree of accuracy and attention to detail is appreciated and rewarded? Do you enjoy working with a highly energetic and collaborative team? If so, then we are looking for you to join us in Microsoft Research Outreach as an Executive Business Administrator to the Managing Director (VP) of our growing organization!
#Research
Responsibilities:
Provide strategic calendar management and time planning support for Managing Director (VP) with utmost attention to accuracy and timelines.
Arranging and coordinating a high number of domestic and complex international travel plans end-to-end including the proactive anticipation of any and all logistics and itineraries, and Visa processing as necessary.
Preparing and reconciling expense reports to ensure timely processing. Will also handle expense approvals for Managing Director’s direct reports.
Partner closely with the Business Management and Business Operations on activities in support of team’s business ROB, training compliance tracking, and discretionary budget tracking (e.g., morale, hardware, supplies) and reporting.
Planning, coordination, promotion, and support for both internal and external meetings for the for Managing Director (VP) and the group’s Leadership Team Rhythm of Business .
Planning, tracking, maintenance, and adjustment of group’s equipment and inventory based on stock requirements and business needs. Maintenance of space-management processes, team spaces, and team members’ contact information.
A successful candidate will have the the ability to:
Work independently, be self-motivated and action-oriented
Work effectively under pressure within shortened time constraints; act with appropriate urgency and willingly make course corrections as needed in response to changing work situations.
Lead with positivity, inclusiveness, growth mindset and possess a team-oriented outlook
Communicate professionally at all times, even in challenging situations.
Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once
Possess solid project-management and problem-solving skills with a creative approach towards solving day to day complexities
Work successfully in a global team environment, building effective working relationships inside and outside of the group, accommodating work styles and perspectives of diverse individuals
Qualifications
Required Qualifications
5+ years of high level Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management
Strong understanding of MSFT collaboration tools including Microsoft Office, Outlook, and Teams
Additional or Preferred Qualifications
Experience with MS Expense, Concur Travel, and SharePoint.
Excellent organizational, verbal and written communication skills
Sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information
BA/BS Preferred
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